There are many variables to consider when creating a reliable data backup and recovery process. Businesses requirements vary when it comes to data backup and storage needs – from the size of a business, volume of data transactions and the length of time data must be stored. The need for effective data recovery processes is not specific to disaster recovery only. For example, regulatory requirements will dictate the number of years which data must be retained and subsequently the amount of space to hold these backups. Immediate business requirements will determine how frequently data backups should be scheduled. Creating daily backups may be sufficient for a small business, while a high-volume ecommerce business may need hourly backups.

The Frequency of Data Backups Impacts Storage

Data Backup on Computer

A variable to consider is how much data are you willing to lose when there is an incident. Data loss can be the direct result of a corrupted disk drive, a dead hard drive which cannot be restored, a corrupted file due to malware and/or viruses, or simple human error – deleting the wrong file, sub-folder or entire directory. Deciding on a recovery point means you are deciding how much data you can afford to lose between backups and in turn, the time necessary to recover and restore. Recovery points can go back for example to the last hour a backup was created, back 24 hours or back a week. The more frequent the backup schedule the more backup data a business must plan to store.

Backup Store Solutions

Another factor is the amount of storage space your backups will require as well as the storage method. Data backed up locally must also be stored offsite. Keeping an onsite backup of your data and server (local or virtual) will not do a business good if that physical office is located in an area prone to a natural disaster (think flooding, fires, and earthquakes).

Cloud storage solutions are a popular option to store data backups. Vendors usually offer subscription based plans with pricing based on the amount of capacity required. It’s important to factor by how much you expect your backup data to grow over time and what impact if any that will have on subscription plans, especially if you exceed the plan you enrolled in.

The Value of a Dedicated Resource for Data Backup and Recovery

A dedicated backup administrator is recommended to plan your data backup and recovery strategy, and to handle requests to restore data. A dedicated administrator can reduce the time required to restore data with strategic planning, execution and management. A backup administrator is prepared to respond to mission critical data loss issues and has the ability to restore data quickly and efficiently. A knowledgeable backup administrator will reduce the negative financial impact of lost or corrupted data as well as lost production time. For example, the ability to restore a mission critical file in response to a sensitive legal request is worth the forethought and investment.

Ask Bennett Office Technologies for a Free Assessment!

We often work with owners of small to medium size businesses who are also playing the role of IT. While he or she may be technically skillful, as a business grows, so does the owner’s need to invest in the appropriate IT resources. Focus on the long-term effectiveness of your data backup and recovery process reaps many awards for small to large size business enterprises.

Bennett Office Technologies works closely with clients to develop the right backup and recovery strategy for their business. Our team offers support solutions and computer repair services for every business need.  For assistance on determining needs, and to learn more about our hosted backup solutions, contact our team of experts at Bennett Office Technologies. Business owners are welcome to complete our Technology Assessment form and we’ll contact you to do a free assessment.

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